Common Management Problems

COMMON MANAGEMENT PROBLEMS INSTRUCTIONS

 

Scenario

You are a new manager at Mountain Top View Inc. In this role, you oversee the three store locations, each with their own store manager. One of the first tasks the owners ask you to do is to provide recommendations for addressing current issues and for supporting the company’s strategic initiatives. They are looking forward to your informed, fresh perspective.

Mountain Top View Inc. Company Overview A few years ago, based on their love of the outdoors, John and Ann Applewood started a small outdoor equipment business called Mountain Top View Inc. The company has expanded so rapidly over the past few years that it is now a publicly traded corporation. They have three stores located across the northeastern United States. Additionally, they have a strong international customer base and sell their products online.

Data/Metrics Current Performance Measurements

The table below shows data that is currently being measured across the different stores.

  Store Location One Store Location Two Store Location Three
Sales per quarter 1 million 1.5 million 1.7 million
Expenses per quarter 900,000 1 million 1.6 million
Average employee satisfaction based on survey results (1= very dissatisfied, 5=Very satisfied) 3 3 2
Employee turnover rate 25% 35% 45%
Average customer satisfaction based on survey results (1= very dissatisfied, 5=Very satisfied) 2 3 2

Organizational Structure The company has a few different levels of organizational structure in place to manage the storefronts, the website, and sales.

· Marketing

· Each of the three stores has two marketing representatives. Their jobs are to manage the website and social media as well as to create and manage the store’s visual marketing aspects.

· The marketing representatives have voiced that they feel disconnected from one store to another. In addition, customers who visit multiple stores often comment that the stores have a very different layout and “feel” from one location to another.

· Technology

· There is team of five people who manage the website and address customer technology issues with the website or ordering.

· This team works remotely.

· There is a need to integrate this team with the organization in a more effective way. Customers will sometimes reach out to the stores directly, either in person or via phone, if they have difficulty with orders, and often the representatives are not sure where to direct them for help.

· Cashiers and Customer Support

Days and Times Store Location One Store Location Two Store Location Three
M–F, 9 a.m.–3 p.m. 5 employees trained in both customer service and using the cash register 6 employees trained in both customer service and using the cash register 5 employees trained in both customer service and using the cash register
M–F, 3 p.m.–7 p.m. 3 employees trained in both customer service and using the cash register 2 employees trained in both customer service and using the cash register 2 employees trained in both customer service and using the cash register
Saturday and Sunday, 9 a.m.–11 a.m. and 5 p.m.–7 p.m. 3 employees trained in both customer service and using the cash register 2 employees trained in both customer service and using the cash register 2 employees trained in both customer service and using the cash register
Saturday and Sunday, 11 a.m.–5 p.m. 4 employees trained in both customer service and using the cash register 3 employees trained in both customer service and using the cash register 3 employees trained in both customer service and using the cash register

· Average Sales per Hour

Days and Times Store Location One Store Location Two Store Location Three
M–F, 9 a.m.–3 p.m. $291 $150 $210
M–F, 3 p.m.–7 p.m. $550 $490 $510
Saturday and Sunday, 9 a.m.–11 a.m. and 5 p.m.–7 p.m. $650 $600 $590
Saturday and Sunday, 11 a.m.–5 p.m. $750 $780 $710

· Management

· Each store has one general manager whose responsibilities include managing employees and managing and ordering inventory. Managers work Monday through Friday from 8 a.m. to 5 p.m. and are expected to support as needed when they are working.

· Strategic Initiatives The company knows that in order to move forward, it will need to make some changes. The owners have shared their strategic initiatives for the upcoming year, which are the following:

· Increase efforts to focus on interdepartmental collaboration in order to create more agile work processes

· Develop a systematic and consistent approach to motivate and empower employees

· Appropriately allocate resources to maximize efficiency

 

Directions

John and Ann have asked you to recommend a strategy for using metrics to address current workplace issues and supporting business initiatives for continuous improvement. They requested that you submit your recommendations in a formal management recommendations email.

· Workplace Issues and Solutions: John and Ann have identified that there are areas for opportunity based on current metrics, and they are looking forward to your recommendations related to current performance measurements and resource allocation. They would like you to use the current performance metrics as a basis for your recommendations.

· Explain the use of metrics and data analysis for identifying root causes and proposing informed solutions to organizational issues. In your response, include the following:

· Considering the company’s current performance metrics, describe potential use of the information as a basis to determine the root cause of the issue.

· How does identifying the root cause of the problem or issue inform effective solutions?

· Describe the use of metrics for improving employee performance and increasing opportunities. Include the following in your response:

· How should metrics and data be used and presented to support increased personal and professional growth in business settings?

· What are common issues in presenting performance metrics to employees, and how can inefficient presentation of metrics negatively impact employees and the workplace environment?

· How should metrics and data be used to connect to and measure organizational goals related to employee performance and incentive?

· Describe effective use of metrics for improving resource allocation and continuous improvement. Include the following in your response:

· How can metrics be used to identify opportunities to better allocate human resources and financial resources and support the company in its strategic initiatives?

· How can metrics be used to identify gaps in current processes based on how the company is currently allocating its resources?

· Future Considerations: In addition to asking you to identify existing workplace issues, John and Ann have asked that you propose an informed solution and discuss strategies that the company should consider in obtaining its goals. They have also asked that you explain potential limitations of metrics so that they can ensure that their store managers are interpreting metrics in a way that benefits the company and its employees.

· Describe the benefit of using measurable and focused metrics for supporting the company in reaching its strategic growth initiatives. Include the following in your response:

· Discuss metrics and performance measurements you would collect to support the company in meeting its strategic goals. Explain how you would collect the data and how it would support company goals and initiatives.

· How should metrics and data be used to connect to and measure organizational goals related to increasing interdepartmental collaboration and efficiency?

· Discuss potential limitations of metrics for informing management about business issues. Include the following in your response:

· Why is a human element important in measuring employee and organizational success, and when does it matter most?

· What elements does data not account for, and how should managers consider these limitations in their interpretation of data?

· What ethical considerations should managers consider when gathering, evaluating, and presenting performance measures and metrics?

 

What to Submit

Every project has a deliverable or deliverables, which are the files that must be submitted before your project can be assessed. For this project, you must submit the following:

Management Recommendations Email Your management recommendations should be submitted as a Word document but should be written in the format of a professional email. The email should be 1 to 2 pages in length.

 

 

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