Project Change Control Assignment

Project Change Control Assignment

 

Type: In-Semester

Task Length: 2000 words

 

Links to Learning Outcomes: 1, 3 and 4

 

 

There are learning activities that will help you prepare for this task but the final submission for this assignment is an individual submission.

 

The Scenario

 

The clients have had feedback on their exclusive web experience. It seems that many clients are wanting to order essential items that Stock Not Obsess Boutique cannot get their hands on! That’s unthinkable! But in the shop front Nigel and Toff could talk the clients into items they knew they could source – now they don’t have the power to do that.

The clients want to make it so their customers need to connect with them for a personal shopping video link if they would like to purchase an item that is not currently offered in their web experience. The link needs be safe and simple to use. But it needs to be exclusive.

The clients wish for you to recommend a video conferencing service and then update the project to include the new requirement.

 

The Task

To complete this change assignment task, you will need to include the change control approach for the project and any updates required for the project plan based on the above scenario.  Please note this assessment task is separate from the PID Assignment and there is no requirement to submit the same change control approach in this assessment item and your PID assessment item (although it does make sense to use the same asset for both assessment items). A Change Control Approach is used as a guideline to identify how, and by whom, the project will be controlled during the project.

The Change Control Approach should include the following sections:

  • Introduction
  • Issue management and change control procedure
  • Roles and responsibilities
  • Records
  • Reporting
  • Tools and techniques
  • Timing of issue management and change control and issue activities
  • Scales for priority and severity

During the workshops you will complete several learning activities that will assist you in the preparation the Change Control Approach Assessment Item.  It is expected that you will use any applicable sections in your final submission but you will need to incorporate any feedback provided by tutors in order to achieve higher than a pass mark for each assessment criteria.

A Change Control Approach will be deemed as appropriate and useable if:

  • The issue management procedure is defined and understood.
  • The change control procedure is defined and understood.
  • Responsibilities are very clear and understood by both user and supplier especially for change control. In addition to that, resources are to administer the chosen method of configuration management.
  • Reporting requirements are well-defined (e.g., using issue report, when to report change requests).
  • Scales used (for priority and severity) and clear and commonly used.
  • The chosen Change Control Approach is appropriate for the size and nature of the project.

The points in bold are hurdle requirements – failure to correctly represent these points in your Change Control Approach will mean you will not be able to achieve above a pass level for this assignment.

In addition to the above sections, you will be required to justify your change control approach in terms of the ACS values.  You will need to explain how the change control approach not only meet customer expectations but also ensures you conduct yourself in a manner consistent with the ACS values.

Assessment Criteria and Learning Outcomes

 

The following assessment criteria will be used to assess the linked ILO’s for this assessment task:

Assessment Criteria Linked to ILOs
Identify project, team and organisational characteristics that would contribute to project success or failure. ILO1
Apply a user centric focus to project components to align with best practices in project management. ILO1
Justify the selection of project management tools and techniques to satisfy organisational requirements. ILO3
Correctly use tools and techniques for managing ICT projects to meet project outcome requirements. ILO3

 

 Apply the ACS Principles to a given scenario ILO4

 

 

Criteria HD DN CR PP NN
Identify project, team and organisational characteristics that would contribute to project success or failure.  ILO1 The change control approach has been clearly justified and aligned with project and/or

organisational characteristics

The change control approach has been justified and aligned with project and/or

organisational characteristics

The change control approach has been aligned with project and/or organisational characteristics The change control approach has identified project, team and/or organisational characteristics Did not identify project, team and organisational characteristics
Apply a user centric focus to project components to align with

best practices in project management.  ILO1

Instructions and responsibilities are detailed and clear illustrated with steps or diagrams so that even a new team member can understand how to implement a change Instructions and responsibilities are clear and detailed for team members to understand how to implement a change Instructions and responsibilities are presented for team members explaining how to implement a change Only very basic Instructions and responsibilities have been included for how to implement a change Did not apply a user centric focus to project components to align with best practices. Instructions and responsibilities have not

been included

Justify the selection of project management tools and techniques to satisfy organisational requirements.

ILO3

Selection of the tools and techniques required for the change control

approach are clearly justified with relation to organisational requirements.

Includes justification of scales and management tools.

Selection of the tools and techniques required for the change control approach are

justified with relation to

organisational requirements.

Includes justification of scales  and management tools

Selection of the tools and techniques required for the change control approach are justified with relation to project requirements. Includes the required scales and management tools Selection of the tools and techniques required for the change control approach are justified. Includes the required scales and management tools Did not attempt to include the selection of project management tools and techniques
Correctly use tools and techniques for managing ICT projects to meet project outcome requirements.  ILO3 The Change Control Approach is appropriate and aligned with the size and nature of the project. The required resources needed to manage the change have

been correctly identified

The Change Control Approach is appropriate for the size of the project. The required resources needed to manage the change have been correctly identified The Change Control Approach is appropriate for the size of the project and the required resources needed to manage the change have been

identified

The Change Control Approach could be applied to the project and the required resources needed to manage the

change have been identified

The Change Control

Approach is not appropriate for the size and nature of the project

Apply the ACS Principles to a given scenario

ILO4

 You have justified your change control approach in terms of the ACS values.  A clear explanation for how the change control approach meets customer expectations has been included.  A clear explanation for how you make sure you behave in a manner consistent with the ACS values has been included. You have justified your change control approach in terms of the ACS values.  An explanation for how the change control approach meets customer expectations has been included. An explanation for how you make sure you behave in a manner consistent with the ACS values has been included. You have explained your change control approach in terms of the ACS values.  An explanation for how the change control approach

meets customer expectations has been included.  An explanation for how you make sure you behave in a manner consistent with the ACS values has been included.

You have explained your change control approach in terms of the ACS values.  An explanation for how you make sure you behave in a manner consistent with the ACS values has been included. You have not included the ACS values in your change control approach OR  No mention of how customer expectations has been included OR  There is no discussion for how you would make sure you behave in a manner consistent with the ACS values.