Project Management

 

Faculty of Engineering, Environment and Computing

7017MAA

 

Assignment Brief 2021 MaySep                         

 

Module Title: Project Management Group Cohort: MaySep Module Code: 7017MAA
Coursework Title: Coursework 1  
Estimated Time (hrs):

Word Limit*: 1,500/ group member

Coursework type: Report % of Module Mark: 70
Submission arrangement online via AULA:

File types and method of recording: Ms Word or PDF

Mark and Feedback method: Via AULA

 

 

Module Learning Outcomes Assessed:

1.      Critically assess the business case for a project (LO1)

2.      Appraise suitable organisational structure and processes for planning, monitoring and control of projects (LO2)

3.      Evaluate strategies for reduction of uncertainties and the management of associated risk (LO3)

4.      Perform effectively and efficiently as a (remote) member of a project team (LO4)

Details of the task: Group Report

 

Working with your group members, you are to conceive and select a project idea of your liking to innovatively address at least one of the United Nations’ 17 Sustainable Development Goals (SDGs). The project idea should also closely align with your programme of study. Your group should then proceed to develop a:

1.      Business Case to justify the validity and merit of your idea based on the potential impact, benefit, feasibility, novelty, and implied expected overall cost (order of magnitude)

2.      Project Charter to seek approval for your idea, acquire the mandate to initiate, and formalise the starting point of the next planning phase.

3.      Stakeholder Register and analysis to understand who is involved, what they expect, what you can expect from them and how you should manage and communicate with them.

4.      Risk Register and analysis to understand what can go wrong and how you should manage

5.      Use Project Planning tool on MS Teams to guide the team in executing the chosen project.

 

Please Remember to keep all your working files, minutes etc. saved on MS Teams. The project Charter and the PMP are professional document aimed to support the team and project stakeholders’ to understand and manage the project.

You are supposed to demonstrate your understanding of the module and meet the learning outcomes by producing documents that could enable a sponsor to approve the project (the charter) and new team member to understand what shall be done, how, by when, by whom and at what cost (PMP).

This means that the explanation of how you did things and why you did things should be reported in the introduction following the report abstract while the other sections should be dry and to the point showing that you have understood and master the subject.

The content should focus on the project idea and not the theory related to the various sections. That is in the stakeholders section you report and explain what concerns the project stakeholders not the theory of stakeholder management, this kind of information should be concisely reported in your words and with references in the introduction. The same applies to all other sections of the report.

The provided templates (or any template you decide to adopt) should fulfil this purpose.

Please consider this assignment as a real work challenge, a real opportunity to get your idea funded and developed, only then your work not only will demonstrate your learning and understanding of the subject but also – and more importantly – that you have reached the required level of professionalism to be labelled as young “Project Manager”.

Assignment development process

As you are a distributed team, to facilitate the teambuilding and bonding activities it will be necessary to  undertake a few steps:

a)      Examine the 17 Sustainable Development Goals defined by the United Nation (you can access them using this link: https://www.un.org/development/desa/disabilities/envision2030.html).

b)      Complete the Theory X-Y questionnaire (available on Aula).

c)      Complete the Leadership style questionnaire (available on Aula).

d)      Individually produce Assessment 1 Tasks List and submit via MS Teams

e)      Complete the Belbin Team Roles questionnaire and show your Team role on Padlet on Aula.

f)       Complete the Team Member Profile and Code of Conduct

g)      Complete the Team Meeting Minutes for every group meeting

h)      Discuss project ideas in the group and use FreeMind from AppsAnywhere to gather and organise your ideas

i)        Use MS Teams for your communication, file sharing, and keep minutes for all your meetings and discussions.

j)        Use the Project Planning tool in MS Teams to plan your group tasks. These tasks must be scheduled and constantly monitored. Please note that this is a major output of this assessment

As each team member can have a different idea of what project should be done, the work on the assignment should be structured as follows:

1)      Group discuss project ideas during first team meeting, elect a team leader and finally select a project that is aligned with at least one of the 17 Sustainable Development Goals (SDGs) and your programme of study.

2)      Discuss and develop an Organisation Breakdown Structure (OBS) for your project detailing who will do what in the Responsibility Assignment Matrix (RAM/RACI).

3)      Research and document the State-of-The-Art (SoTA) related to your project to show that you have explored what has been done and what is new/ different about your project.

 

4)      The agreed project idea must be captured in the Group’s project proposal and documented in your minutes of meeting.

5)      Formalise your group idea with your assigned mentor and start working on your Project Charter.

6)      Produce a 90sec video of your Project Charter (your “Elevator Pitch”) to seek approval. This video should be saved in MS Teams

7)      Identify, discuss and analyse the project Stakeholders and prepare the Stakeholders’ Register using the template provided.

8)      Discuss and develop a Risk Breakdown Structure (RBS) for your project and prepare the Risk Register based on the provided template.

9)      Once approved, formalise the approval in the Project Charter.

10)  Upload the following documents to your group’s MS Teams section:

a.      Team Member Profile

b.      Team Code of Conduct

c.       Team Meeting of Minutes – at least 4

d.      Group Project Proposal

e.      Produced Mindmaps

Project Charter, as a standalone document, must be submitted on 17th June 2020 before 1800hrs via AULA.  PLEASE NOTE: The Project Charter must NOT be submitted with the PMP Report. 

 

This assessment has been designed to give you a real-life/ hands-on practical experience in applying project management concepts/principles and you are expected to document how you have applied your knowledge of project management used in delivering this project.

 

MARK DISTRIBUTION*

S/No Task Mark Distribution
1. Report Structure & Presentation 5
2. Business Case  5
3. Project Charter 20
4. WBS & Project Planning on MS Team 15
5. Project Risk Analysis & Management (PRAM) 15
6. Stakeholder Management 10

*See Marking Scheme for detail

 

NOTES:

1.      Please notify your registry course support team and module leader for disability support.

2.      Assignments that are more than 10% over the word limit will result in a deduction of 10% of the mark i.e. a mark of 60% will lead to a reduction of 6% to 54%. The word limit includes quotations, but excludes the bibliography, reference list and tables.

3.      You are encouraged to check the originality of your work by using the draft Turnitin links on your AULA Web.

4.      Collusion between students (where sections of your work are similar to the work submitted by other students in this or previous module cohorts) is taken extremely seriously and will be reported to the academic conduct panel. This applies to both coursework and exam answers.

5.      A marked difference between your writing style, knowledge and skill level demonstrated in class discussion, any test conditions and that demonstrated in a coursework assignment may result in

you having to undertake a Viva Voce in order to prove the coursework assignment is entirely your own work.

6.      If you make use of the services of a proof reader in your work you must keep your original version and make it available as a demonstration of your written efforts.

7.      You must not submit work for assessment that you have already submitted (partially or in full), either for your current course or for another qualification of this university, unless this is specifically provided for in your assignment brief or specific course or module information. Where earlier work by you is citable, i.e. it has already been published/submitted, you must reference it clearly. Identical pieces of work submitted concurrently will also be considered to be selfplagiarism.

8.      You are expected to use the APA referencing format. For support and advice on how this students can contact Centre for Academic Writing (CAW).

9.      Any student requiring an extension or deferral should follow the university process as outlined here.

10.   The University cannot take responsibility for any coursework lost or corrupted on disks, laptops or personal computer. Students should therefore regularly back-up any work and are advised to save it on the University system.

If there are technical or performance issues that prevent students submitting coursework through the online coursework submission system on the day of a coursework deadline, an appropriate extension to the coursework submission deadline will be agreed. This extension will normally be 24 hours or the next working day if the deadline falls on a Friday or over the weekend period. This will be communicated via email and as an AULA announcement.

REMEMBER:

ACADEMIC REFERENCING

When writing any form of essay or academic assignment you will often need to support your arguments by referring to other published work such as books, peer reviewed journal or newspaper articles, government reports, dissertations and theses, and material from the Internet. You will need to give accurate references:

•       To give credit to other authors’ concepts and ideas

•       To provide the reader (often the marker/examiner of the assignment) with evidence of the breadth and depth of your reading

•       To enable the readers of your work to locate the references easily

•       To avoid being accused of plagiarism, an academic offence which can lead to loss of marks, module failure or in severe cases exclusion from the University.

ACADEMIC OFFENCES

Academic offences, including plagiarism, incur very penalty in the Coventry University. Any student who is proven to have committed an academic offence may be placing his or her degree in jeopardy. It is your responsibility as a student to make sure that you understand what constitutes an academic offence, and in particular, plagiarism and how to avoid it.