Project Scope And Definition

Course HIMA 360: Health Informatics Project & Enterprise Management

Assignment Instructions

Park Health System is experiencing a shortage of coders. Over the past five years, there has been a 40% vacancy rate for coders throughout the main hospital and satellite clinics within the healthcare system. The backlog and vacant positions has created an issue related to unbilled revenue, overworked coders and extended work hours and schedules. It is estimated that there is an annual loss of $10 million. It has also been communicated that many of the qualified coders that were offered a position, declined because they are interested in working from home. To address the problem, the health information management department is proposing that there be an implementation of a home-based coding system. This concept is feasible, given that Sidney Park Health System utilizes an electronic health record and all patient information is available electronically. You have been assigned as the project manager. You are responsible for developing a project proposal to recommend a vendor/system to resolve the issues for Park Health System. The proposal is the document used to present the project to organizational leaders, executive management and other stakeholders.

  • Outsourcing costs are currently estimated at $50,000 per year. Reduce outsources costs by 50%
  • Have no open coding positions – a vacancy rate of 0%
  • Increase coding productivity by 30%
  • Reduce annual loss by 50%
  • Currently losing $10 million per year
  • Improve timeliness and turn-around time
  • Code inpatient records within four days of discharge and outpatient records within five days of the visit
  • Overall timeline for project is 18 months

Assignment Instructions: Project Scope and Definition

For this assignment, you will start to develop your project proposal using the proposal template (attached in this assignment). Complete the following project proposal sections:

  • Project overview (Paragraph 1)
  • Project scope (Paragraph 2)
  • Project Team (Paragraph 3)
  • Strategic outlook (Paragraph 4)
  • Project goals and objectives (Paragraph 5)